School Board Meeting Procedures

Welcome to a meeting of the Sto-Rox School District Board of Education. As your elected representatives to this policymaking Board, we appreciate your interest and your attendance. Attending Board meetings is an important way to learn about the accomplishments, concerns and needs of your public schools. The following will explain how the Board functions and how you can be a part of the proceedings.

The Board generally meets for its regular Board meetings on the third and fourth Thursday of every month at 7:00 P.M. at the Sto-Rox Upper Elementary Library. However, due to the scheduling of holidays or for special purposes, the Board occasionally meets on other days and/ or at other locations. A schedule of Board Meetings can be found on the District website.  Special meeting notices are posted on the District website and on the doors of each school building. Please check with the District Office if you should have any questions regarding meeting times/locations. The Sto-Rox School District Policy Manual, Board Policies, and Robert’s Rules of Order, Newly Revised, are the parliamentary authority for conduct of the meetings. The Board conducts all of its business in public except for executive sessions as permitted under State statutes.

The Board President and the Superintendent prepare the agenda for each meeting. Items on the agenda are considered by motions, which require voice votes or roll call votes of the Board.  The Board holds a regularly scheduled Agenda Review for the purpose of examining proposals and recommendations made by the staff, legal counsel, consultants, or the Board.  This process ensures a thorough review of all items before they are placed on the voting agenda.  The public is encouraged to attend the Agenda Review Meeting and the Legislative Voting Meetings.

All Board meetings are open to the public except for executive or closed sessions, which the Board may call, to discuss, personnel matters, pending court proceedings involving the District, financial matters or student discipline matters. Voting on all issues, including those discussed in executive session, is done in public. Background materials on agenda items are sent to Board members prior to each meeting. After examining this material, Board members may obtain answers to questions and be prepared to efficiently and expeditiously reach decisions concerning the many items, which come before them during the meeting.

ADDRESSING THE BOARD:  A Board meeting is a meeting in the public and not a public hearing; therefore, participation by persons in the audience is designated for specific places on the agenda. Comment at this oral hearing is limited to 3 minutes per person and 5 minutes per group. The public comment period is an opportunity for the board to hear the public’s concerns.

The Board will NOT discuss personnel matters in public.

The board invites public comment on agenda and non-agenda items.  However, if citizens or groups wish to formally address the board on NON-AGENDA items, they must present their item in writing to the Superintendent at least 24 hours in advance of the meeting to request placement on the agenda.  Meeting agendas may be found on the website on the day of the scheduled meeting.